Help Center -> Attendance System Management -> Attendance calculation and reports

## Attendance calculation and reports

### Attendance calculation

Punch selection rules:
For check-in, the punch before work that is closest to the expected check-in time will be chosen. For example, if the on-duty time is 9:00, and check-in falls at 8: 55 and 9:01, then 8:55 will be chosen. For check-out, the punch after work that is closest to the expected check-out time will be chosen. For example, if the off-duty time is 18:00, and punches fall at 18:01 and 18:20, then 18:01 will be chosen as the check-out time;
Calculation process:
First, determine the shift of each person on the day, and then determine the work type of each person on the day, then choose punches, then get exception list, and then get holiday for working an extra shift. When choosing work type, just choose the holiday setting for the 100 days prior to the current date. Get attendance parameters. Finally, calculate and save into the database.
Calculation condition:
Calculated when the date is >= induction date, and is <=departure date. If attendance check is not required, no attendance data of the person will appear in attendance calculation.
Work type judgment rules:
If there is neither scheduling nor temporary scheduling, the system will believe that the day is a weekend. Meanwhile, the attendance of the day will be calculated based on a flexible shift. If Whether delay calculated as overtime is checked, the overtime will be calculated as per attendance parameter setting, and then be rounded as per the rounding rules. If the working duration setting is 0, the interval will be deemed as overtime, and will be directly calculated as overtime on workday.
Rounding rules:
Round-down, round-off and round-up:
To round down, if the value of the calculated item, after producing its remainder, exceeds the minimum unit, the excess will be removed.
To round off, if the value of the calculated item, after producing its remainder, exceeds a half of the minimum unit, it will be carried a minimum unit; if it is smaller than a half of the minimum unit, it will be directly removed.
To round up, if the value of the calculated item, after producing its remainder, exceeds the minimum unit, it will be carried a minimum unit.
Scheduling rules:
1. When normal scheduling exists, the system will believe that the day is a workday, but if a temporary scheduling is added, the system will believe that the added temporary scheduling timetable is an overtime interval.
2. If there is neither scheduling nor temporary scheduling, the system will believe that the day is a weekend. If an employee comes to work, it will be calculated based on flexible shift, and be calculated as overtime on weekend. If it is a holiday, it will be calculated as overtime on holiday (A problem that may occur is that if a newly recruited employee is not scheduled, his/her attendance may be equally calculated as overtime on weekends).
3. If there is no scheduling but temporary scheduling, the system will determine whether or not the record of holiday for working an extra shift exists on the day. If existing, the type of holiday for working an extra shift will prevail. Otherwise, it will be calculated based on regular working.
4. Finding scheduling first:
(1) If there is scheduling, it will be calculated based on scheduling, and meanwhile temporary scheduling will be searched. If temporary scheduling exists, calculation will be based on the fact whether “Effect only temporary scheduling” or “After additional to existing scheduling” is chosen for temporary scheduling. The work type of temporary shift can be specified upon temporary scheduling.
(2) If there is no scheduling, temporary scheduling will be searched. If temporary scheduling exists, it will determine whether or not the record of holiday for working an extra shift exists. If such record exists, it will determine work type as per the type of holiday for working an extra shift. Otherwise, calculation will still be based on regular working;
(3) If there is neither scheduling nor temporary scheduling, calculation will be based on flexible scheduling, and at this time, it will determine whether or not the record of holiday for working an extra shift exists. If such record exists, it will calculate as per the type of holiday for working an extra shift. If such record does not exist, it will calculate as overtime in rest time.
5. If holiday setting exists, the day will be a holiday. If punching records exist on the holiday, it will be calculated as overtime on holiday. If in addition, scheduling record exists on the day, the overtime on holiday will be calculated as per the shift setting. If scheduling record does not exist, the overtime on holiday will be calculated as a flexible shift. If the employee’s record of holiday for working an extra shift exists on that holiday, the attendance of the day will be calculated as per the type of holiday for working an extra shift.

### Attendance reports

Attendance reports list the attendance of a queried person on each day in the specified period, and create statistics of absent, late/ early leave, overtime and exceptions for check. If the results conflict, you can adjust shifts, append log, exception or holiday for working an extra shift, and directly modify report data as required.
Click [Attendance] - [ report], select personnel, select start and end dates, and click [Statistics] to show attendance reports. If no person is selected, by default it will calculate all personnel. After calculation, the [Log result] will appear below. To view specific information, the user can directly click the form to switch to corresponding data area. In the left operation area, the user can append log, append exception, temporary scheduling, and add scheduling, etc.
Note: The statistics can only cover the dates of the month, or the number of days can not exceed the number of days of the month of the start date.
Meanings of signs:
Sick leave: minute (B) Personal leave: minute (G) Maternity leave: minute (C) Home leave: day (T) Annual leave: day (S) Mandatory/Actual attendance: day ( ) Tardiness: minute( >) Early leave: minute ( < ) Leave: hour (V) Absent: day (A) Overtime: hour(+) Failure of check-in:([) Failure of check-out:(]) Free overtime: hour (F). For the addition and modification of signs, see 8.1 Attendance parameters.
Statistical results.
The attendance status is the original record status, and the corrected status is the status name corrected for attendance statistics.
For example, if someone punches card at 15:00 for dining outside, because it falls at the check-in time, so it will be corrected as check-in.
Daily attendance statistics
The table shows personnel daily attendance status, attendance statistics, overtime statistics, exceptions and exception summary in a specified period, and show them in the list in the form of sign or number or sign plus number.
For example, the attendance status of someone on July 6 is shown as G840V, G represents personal exception (minute), V represents exception (hour), so G840V represents the 14 hours in the exception summary and the 840 minutes in personal exception.
Attendance details
The table shows the scheduling, attendance, overtime and holiday statistics of all personnel as per date. Attendance details are the attendance record statistics of personnel in each attendance timetable.
Expected check-in/ Expected check-out, failure of check-in/ failure of check-out: 1 represents “Yes”, and 0 represents “No”;
Attendance duration: the interval between personnel check-in time and check-out time;
Exception: Refers to exceptions other than on-duty and off-duty, such as personnel exceptions;
Working minutes: The interval between on-duty time and off-duty time of personnel scheduling.
? Note: Absent, attendance duration, working minutes and timetable duration in this table are all in minutes without variation.
Exception detail
The list shows the summary of exception records in the selected period. Valid duration (minutes) is the interval between the exception record start time and end time.
Attendance summary:
The list shows the attendance summary of each person in this duration, including attendance, exception and overtime details, namely, the summary of attendance details.
Exception records are calculated as per exception type. The data in the “exception” column of the report = the sum of all exception data. For example: exception = sick leave + personal leave+ maternity leave + home leave + annual leave + self-defined exception.
Taking personnel 000015010 as an example, Mandatory attendance: 14 days, Actual attendance: 2.87 days, Tardiness: 0, Early leave: 60 minutes, Absent: 0, Overtime 3 hours, Times of mandatory checks: 36, Check-in: 3 times, Check-out: 2 times, Failure of check-in: 15 times, Failure of check-out: 16 times, Working duration: 23:25 hours, Attendance duration: 121:36 hours, Workdays: 14 days, Overtime on workdays: 545 minutes, exception: 0.
AC log
The list shows the attendance records of all attendance personnel.
Append log table
The list shows the name list of all append logs in the selected duration.
Exception summary
The list shows the exception summary of personnel in the selected duration, namely, the summary of exception details.